The Quotes module offers the ability to create and manage all quotations for products and services, including the following:

• Quote Creation: Easily generate professional and detailed quotes for customers.
• Product Catalog: Access an extensive catalog of products and services to include in quotes.
• Quote Approval Workflow: Define an approval process to ensure accuracy and consistency.

Creating Quotations:

• Navigate to Billing
• Click the Add Quotes

BASIC INFORMATION

• Enter the subject of the Quote
• Select Status

• Create Invoice = a credit invoice status, also referred to as a credit note or credit memo, is a quotation issued by you to your customer. Its purpose is to recognize a decrease in the amount owed for goods or services that were previously invoiced. Essentially, it functions as a negative invoice that indicates the possibility of a credit or refund being due to the customer.
• Overdue Status = An overdue quote refers to a quotation that has surpassed its designated expiration or validity date without being accepted or acted upon by the customer. It signifies that the recipient of the quote has not responded within the specified timeframe or has not taken any further action, such as approving or converting the quote into an order.
• Partially Paid status = is a quote that has received a partial payment, indicating that the customer has made a payment towards the total amount due, but there is still an outstanding balance remaining. This status helps track the progress of payment collection and highlights invoices that require further attention.
• Paid (closed state) status = The “Paid” status signifies that an invoice has been fully settled, indicating that the customer has successfully made the full payment for the invoiced amount. This status confirms the completion of the payment process and the satisfaction of the financial obligation, marking the state as closed.
• Refund status = indicates the completion of a transaction where the customer has received a reimbursement for a previously made payment. It represents the closure of the refund process and the resolution of the customer’s financial claim.
• The status of Cancelled represents the conclusion of a transaction before its fulfillment or completion. It signifies the termination of an order, service, or agreement between the seller and the customer, resulting in the voiding of any related obligations or commitments.

Creating a simple quote:

• Navigate to Billing
• Select Quote
• Click the Add Quote button
• Enter all Basic Information

Add mandatory mailing address information

• Add description of the quote (not mandatory)
• Select your Tax Region
• Select Tax Mode
• Choose Currency
• Under Item Name, select preferred item (option)
• Enter quantity
• Enter discount if any
• Add additional Products or Services
• Ensure that Net prices and total are both calculated automatically.

Overall total and charges are displayed as shown below.